Are you getting full value from your Microsoft 365 license?

Are you getting full value from your Microsoft 365 license?

Microsoft 365 is a comprehensive suite of productivity tools that have transformed the way we work especially for small businesses. With its range of applications and services, Microsoft 365 can improve collaboration, communication, and efficiency in any workplace. However, despite its many benefits, many users are not fully utilizing their Microsoft 365 licenses. In this blog, we will explore how you can get the most out of your Microsoft 365 license.

Utilise OneDrive and SharePoint for Document Management

OneDrive and SharePoint are two of the most powerful tools in the Microsoft 365 suite. OneDrive is a cloud-based storage solution that allows users to access their files from anywhere, while SharePoint is a collaboration platform that enables teams to work together on projects. By leveraging the power of OneDrive and SharePoint, you can improve document management, increase productivity, and streamline communication.

With OneDrive, you can store all your files in one central location, making it easy to access and share files with others. SharePoint, on the other hand, allows you to create custom workflows and automate repetitive tasks. By using these two tools together, you can ensure that your team has access to the latest documents and can collaborate seamlessly.

Use Teams for Communication and Collaboration

Microsoft Teams is a powerful communication and collaboration tool for your SME that allows you to chat, share files, and collaborate with your team in real-time. With Teams, you can create channels for specific projects, share files, and collaborate with colleagues in real time. You can also integrate other Microsoft 365 applications, such as OneNote and Planner, to enhance your productivity.

By using Teams for communication and collaboration, you can streamline your workflows and reduce email needs. Teams also allow you to hold virtual meetings, making it easy to connect with colleagues from anywhere in the world which is perfect if you are working remotely as a small business.

Explore Power Automate for Process Automation

Power automate is a tool that allows you to automate repetitive tasks and processes, saving you time and increasing productivity. With Power Automate, you can create workflows that automate tasks such as sending emails, creating new documents, and updating spreadsheets. By automating these tasks, you can focus on more important work and reduce the risk of errors.

Improve Data Analysis with Power BI

Power BI is a data visualization tool that allows you to analyze and visualize your data in real time. With Power BI, you can create custom reports, dashboards, and visualizations that help you understand your data better. By using Power BI, you can make data-driven decisions and improve the overall efficiency of your business.

Protect Your Data with Microsoft 365 Security Features

Microsoft 365 includes a range of security features that help you protect your data and keep your business secure. These features include Advanced Threat Protection, which protects against email phishing and other security threats, and Azure Information Protection, which allows you to classify, label, and protect your sensitive data.

By utilizing these security features, you can reduce the risk of data breaches and protect your business from cyber-attacks.

In conclusion, Microsoft 365 is a powerful suite of productivity tools that can transform the way you work. By utilizing the full range of applications and services available, you can improve collaboration, communication, and efficiency in your workplace. By following the tips outlined in this blog, you can ensure that you are getting the most out of your Microsoft 365 license and taking full advantage of its many benefits

CNS provide managed IT solutions and support to small and medium sized organisations across North Wales, Cheshire and Wirral. If you need support please don’t hesitate to get in touch.